Campus Administrative Assistant
Southaven, MS Southaven, MS Full-time Full-time $21 an hour $21 an hour 1 day ago 1 day ago 1 day ago SUMMARY Under the direct supervision of the Campus President, this associate provides a wide variety of advanced and confidential administrative support for the Campus President and other Department Heads.
The Campus Assistant serves in a lead administrative role ensuring accurate and timely attention to details, maintaining current information on College contacts and systems to guide others in finding accurate information in a timely manner to minimize confusion and maximize efficiency.
The assistant interacts with a diverse group of external callers and visitors, as well as internal contacts at all levels of the organization.
KEY RESPONSIBILITIES 1.
Provide administrative support to the Campus President and Department heads (as assigned) including correspondence, calendar, meeting planning, report creation/maintenance, travel, campus postings, information distribution, updating directories or lists, fielding and directing information requests/questions, inventory maintenance, etc.
2.
Accurate and timely maintenance of campus Associate personnel files in accordance with Concorde Human Resources policy, Accreditation and State Regulatory Agencies.
(To include collection and filing of confidential information.
) 3.
Accurate and timely handling of Campus mail with Campus President or designee ensuring all Accrediting, Regulatory, and legal documents are scanned to appropriate Home Office Department.
Copies then provided to appropriate managers and originals filed in appropriate correspondence files.
4.
Establish, develop, maintain and update compliance related filings for the Campus President to include:
Institutional Accreditation Agency, all programmatic accreditation agencies, all state regulatory agencies, Department of Education, and Student Grievance Committee.
Acts as a liaison with other departments and outside state agencies to ensure quarterly updates of all applicable surveys and compliance documents.
5.
Coordinate new hire orientation process, including completing new hire paperwork, audit new hire files for accuracy and maintain campus file copies (originals to Home Office.
) Ensures all credential and accreditation documents are tracked and received.
Track completion of 45 and 90 day reviews for all new hires.
EXPERIENCE/EDUCATION:
High school diploma or equivalent required.
Associates degree or higher preferred.
Minimum of 3 years administrative experience in high volume, fast paced and confidential environment.
Proven ability to handle confidential information, strong communication and organizational skills, attention to detail and a customer-focused attitude are required.
Computer proficiency with extensive experience in a Windows environment with Word, Excel and PowerPoint.
Minimum 80 wpm typing speed.
Ability to juggle multiple projects in a fast paced environment with multiple interruptions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Campus Assistant serves in a lead administrative role ensuring accurate and timely attention to details, maintaining current information on College contacts and systems to guide others in finding accurate information in a timely manner to minimize confusion and maximize efficiency.
The assistant interacts with a diverse group of external callers and visitors, as well as internal contacts at all levels of the organization.
KEY RESPONSIBILITIES 1.
Provide administrative support to the Campus President and Department heads (as assigned) including correspondence, calendar, meeting planning, report creation/maintenance, travel, campus postings, information distribution, updating directories or lists, fielding and directing information requests/questions, inventory maintenance, etc.
2.
Accurate and timely maintenance of campus Associate personnel files in accordance with Concorde Human Resources policy, Accreditation and State Regulatory Agencies.
(To include collection and filing of confidential information.
) 3.
Accurate and timely handling of Campus mail with Campus President or designee ensuring all Accrediting, Regulatory, and legal documents are scanned to appropriate Home Office Department.
Copies then provided to appropriate managers and originals filed in appropriate correspondence files.
4.
Establish, develop, maintain and update compliance related filings for the Campus President to include:
Institutional Accreditation Agency, all programmatic accreditation agencies, all state regulatory agencies, Department of Education, and Student Grievance Committee.
Acts as a liaison with other departments and outside state agencies to ensure quarterly updates of all applicable surveys and compliance documents.
5.
Coordinate new hire orientation process, including completing new hire paperwork, audit new hire files for accuracy and maintain campus file copies (originals to Home Office.
) Ensures all credential and accreditation documents are tracked and received.
Track completion of 45 and 90 day reviews for all new hires.
EXPERIENCE/EDUCATION:
High school diploma or equivalent required.
Associates degree or higher preferred.
Minimum of 3 years administrative experience in high volume, fast paced and confidential environment.
Proven ability to handle confidential information, strong communication and organizational skills, attention to detail and a customer-focused attitude are required.
Computer proficiency with extensive experience in a Windows environment with Word, Excel and PowerPoint.
Minimum 80 wpm typing speed.
Ability to juggle multiple projects in a fast paced environment with multiple interruptions.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
